PALM Meeting Tool

Transform Meetings from Time-Wasters to Decision Engines

The PALM technique creates meetings that decide rather than discuss. Plan your next meeting using this framework to dramatically improve outcomes while reducing wasted time.

Average meeting time wasted
37%
Due to poor planning
Annual cost of ineffective meetings
$37,000
Per employee
Decision-making time reduction with PALM
61%
In real-world implementation
P

PALM Meeting Builder

🎯
Purpose
ⓘ Be specific about what the meeting will achieve, not just discuss. Focus on outcomes.
0/120
(Note: "achieve" not "discuss")
Decide
Solve
Plan
Other
📝
Agenda
ⓘ Frame each item as a decision to be made, not a topic to discuss. This focuses the conversation.
(Note: "decisions", not "discussion topics")
⏳
Limit
ⓘ Shorter meetings are more focused. Most decisions don't require an hour.
5 min 30 min 60 min
Recommended: 25 minutes for 2 decision items
🗂️
Minimum
ⓘ Each additional person decreases decision velocity by approximately 10%.
(Note: not "who else can we invite?")
Decision Maker
Required
Subject Matter Expert
Required
Implementation Lead
Required
Stakeholder Representative
Optional
$

Meeting Cost Calculator

Average Hourly Rate
Meeting Frequency
Time Period
Total Annual Cost
$15,600
$300 per meeting
Time Wasted Without PALM
31 hours
per year, per person

Cost Breakdown

Meeting Duration
25 minutes
Total Attendees
4 people
Per-Meeting Cost
$300
Annual Meetings
52 meetings
Annual Cost
$15,600

Traditional vs. PALM Meeting Costs

$24,700
Traditional
Meeting
$15,600
PALM
Meeting

Export Options

Your PALM Meeting Template

Copy and share this template for your next meeting

🎯

Meeting Purpose

To decide on our Q2 marketing priorities
📝

Agenda (Decisions to Make)

1. Decision: Which 3 channels to prioritize for Q2

2. Decision: Budget allocation across channels

⏳

Time Limit

25 minutes (End time: [Calculate based on start time])
🗂️

Required Attendees

• Decision Maker

• Subject Matter Expert

• Implementation Lead

• Stakeholder Representative (Optional)

📋

Pre-Meeting Preparation

• Review current channel performance data

• Come prepared with top 3 channel recommendations

• Review budget constraints document

Generated with PALM Meeting Tool from the Corporate Clarity toolkit

What Makes PALM Different?

The PALM technique transforms meetings from discussion forums into decision engines by focusing on four critical elements:

Traditional Meetings
  • Focus on topics to discuss
  • Invite everyone who might be interested
  • Default to 30 or 60 minutes
  • Create agendas of discussion points
  • End with "next steps" and follow-ups
PALM Meetings
  • Focus on decisions to make
  • Invite only those needed for decisions
  • Set the minimum viable time limit
  • Create agendas of decisions to make
  • End with clear decisions documented